1.1.            Cochin International Airport is in the process of renovating its old International terminal to New Domestic terminal (T1) with an area of over 6 lakh square feet to meet its ever growing passenger growth. The terminal is expected to be commissioned by June 2018. CIAL has the fourth largest International passenger traffic in India and ranks seventh overall. The total passenger movements for the year 2016-17 was 8.97 million out of which 4 million was domestic traffic. The growth in Domestic traffic for the FY 2017-18 till September is 21% as against the previous year same period.


2.1   Tenders are invited on behalf of Cochin International Airport Limited (CIAL) from Eligible agencies for award of contract to supply 1700 Passenger baggage trolleys (without brake) including warranty for a period of 2 years from the date of supply of last trolley and 5 years Comprehensive AMC. The tender forms are available with Commercial Department, 1st Floor, International Terminal Building, Cochin International Airport Limited, on payment of Rs. 5250/- (i.e. Rs. 5000/- + 5% GST) either in form of  Demand Draft in favour Cochin International Airport Limited, payable at Ernakulam/ Nedumbassery or by remittance of Cash up to 30th January 2018, 1600 Hrs.

2.2       The trolley supplied by the successful bidder should be exactly in the same size and specification of the sample trolley provided by CIAL. Trolleys not matching in size and specification will be rejected during technical document evaluation process.

2.2       Tenders are to be submitted by 1500 hrs on 31/01/2018, Addressing to Managing Director, CIAL and should be submitted in the office of the Dy. General Manager (Commercial), Cochin International Airport Limited, Kochi Airport P.O, Ernakulam – 683111.

2.3       The technical bids shall be opened in the presence of bidders who may be present at 1530 hrs on 31/01/2018 in the office of Cochin International Airport Limited.


3.1    The tender process involves two stages, a Technical Bid and Financial bid. The bidder has to submit both technical and financial bid together in one sealed master envelope. Technical bids will be opened first. In the technical bid, the bidder shall submit the proof of eligibility & technical specifications of the trolley as laid out in this tender document and also provide two identical sample of the trolley proposed.

3.2       The tender evaluation Committee of CIAL shall examine the technical document submitted in the following manner.

Stage 1:           Will check for documents to prove eligibility and other supporting documents required as per tender conditions

Stage 2:           Sample trolleys of only eligible agency that has cleared Stage 1 will be considered for sample inspection & approval.

Stage 3:           The tender evaluation Committee will take a decision if the specifications and samples submitted are suitable for use at CIAL as per the specification and sample provided by CIAL and shortlist bidders who has technically qualified. Sample Trolley submitted by agencies not found meeting the specification shall be rejected by the Committee.

3.3       In the final stage, financial bids of short listed bidders who have been technically qualified, shall be opened.

3.4       As part of the technical bid, the tenders should be accompanied with 2 identical samples of the trolley for which the bidder has made the financial quote.

3.5       The tenders should be submitted in two separate envelopes marked ‘A’ & ‘B’.  Envelope ‘A’ “Technical Bid” should contain

a)      Earnest Money Deposit in the form of Demand Draft.

b)      Unconditional Acceptance Letter

c)      Detailed Technical specification of the trolleys.

d)      Details of the bidder

e)      Details of manufacturing process along with facility available.

f)       Documents to prove Original Manufacturer or its Authorized Distributor if any

g)      Certificate from Client showing that they have satisfactorily completed the trolley supply orders to the tune of Rs.40 Lakhs or more in any one of the last 7 years.

h)      Audited balance sheet and P&L for the last 3 financial year ending 2016-17

i)        Documents to prove the bidder experience in Manufacturing of Stainless steel/ mild steel products which must include Material carrying trolleys/ baggage trolleys for a minimum period of last 3 years.

j)        Declaration that they shall supply trolleys as per the specification and the sample shown to the bidder during the tender process.


3.4      Envelope ‘B’ “Financial Bid” should contain the Commercial Bid along with all pages of this tender document duly signed and sealed in all pages.

3.5    Tenders without the required documents is liable to be summarily rejected.

3.6       For the purpose of deciding the Successful bidder, CIAL will be considering the cost of the trolley and the comprehensive annual maintenance contract rate quoted for 5 years after the warranty period of 24 months.


4.1       To be Eligible to participate in this tender, the bidder should meet the following criteria: -

a)      The firm should be in the business of Manufacturing of Stainless steel/ mild steel products which must include Material carrying trolleys/ baggage trolleys for a minimum period of last 3 years as on 31st March 2017 (Documents to be attached in Envelope A).

b)      The bidder should be either Original Manufacturer or Authorized Representative.

c)      The Bidder should have received and supplied trolley orders to the tune of Rs.40 Lakhs or more in a single order in any one of the last seven years in supply of Material carrying trolley/ baggage trolleys and should have at least 1.5 crores turnover in any of the last three years ending 31st March 2017 (Documents to be attached in Envelope A).


5.1       The details of trolley required is as follows,

1.      Passenger Baggage trolleys                     -           1700 No’s

5.2       The technical specification of the required trolley is as follows,

For Passenger Baggage Trolley – 1700Nos


Dimension of the required trolley is as follows,

          Weight                                      :         Approx. 18 Kgs.

          Length                                      :         1025 mm

          Width (Rear)                             :         650 mm

          Width (Front)                            :         350 mm including edge guards

          Height                                      :         975 mm

          Static/Dynamic load capacity    :         300 Kg/100 kg

Load Platform Length                :         700mm

Load Area Slope (towards rear)  :         8º ± 1.5º

Wheels                : Two fixed back castor and two (360degree) rotating front wheels.  Trolleys will be of 4 wheel type. Front wheels will be on a single swivel type. Rear wheels shall be 2 fixed type.

                          All wheels should be moulded synthetic non marking rubber tyre wheel with two precision double sealed industrial ball bearings and should be dust protected. All wheels should have thread Guards and SKF/NBC/TIMKEN/NTN make ball bearings with rubber sealing on both sides. All wheels should confirm to the testing requirements as per standard EN 12532. The supplier has to produce test certification by TUV or from any other recognized product certification bodies at the time of inspection of trolleys by CIAL.

The front wheel size should be 125x35 mm and the rear wheel size should be 180x40mm.

Frame/ Basket    : 304 grade Stainless Steel Electro polished.

The Main frame and load platform will be of AISI grade 304 SS pipes having circular section with minimum thickness of 2 mm. The supplier shall produce original invoice of purchase of above steel material from the manufacturer along with test certificate issued by manufacturer during inspection of trolleys 

Hand Baggage Basket will be of AISI grade 304 SS Rods. Hand Baggage Basket will consist of frame of SS rods having a thickness of 6 mm. The basket will be welded to the mainframe by SS welding rods.

 The basket should be of the following size:

L -520 MM

W -225 mm

H- 130 MM

Advertisement panel     : To be fixed between the main vertical members. The height of the advertisement display plate should be 300mm and width 510 mm to be fixed on the vertical member of the trolley. The width should be the trolley width

Front bumper guard      : LDPE minimum 5 mm thick and should cover the entire front bumper area of the trolley.

Trolley Number plate       : Plate of size not less than 100 mm X 80 mm X 1.5mm thick SS Plate. Number has to be punched 

5.3       The trolleys should be with high quality finish.

For Further details and tender document Contact Mr. Joseph peter, Dy. General Manager, Commercial Department, Cochin International Airport Ltd, Kochi Airport PO, Nedumbassery- 683111  or contact 0484 2610115 (Extn :3598), Ph: 09539701512.

  Cochin, Kerala
  +91 484 2610115
  +91 484 2610012
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