Expression of Interest for SITC of a Mobile Command Post vehicle at Cochin International Airport


Expression of Interest


CIAL/FS/PR/05                                                                                        08/06/2018


The purpose of the Call for Expression of Interest is for supply, installation, testing and commissioning of a Mobile Command Post vehicle at Cochin International Airport as per the details given below:


Name of work:

Supply, installation, testing and commissioning of One fully fabricated Mobile Command Post Vehicle of the below mentioned specification and its delivery at Cochin International airport

Scope of Work:

The scope of work includes purchase of a suitable Chassis, fabrication of fully covered body, chassis manufacturers Power Take off System to drive the minimum 20 KVA power generator OR an individual Diesel Genset with minimum 20 KVA output of approved brand make, 5 KVA UPS, Additional two Compressors for the Air-condition for the rear command section and rest room cooling, LED Mast Flood lights, Reverse camera & Display, installation of a rectangular conference table & chairs, a revolving master seat, Attachment of Retractable Awning canopy on both sides, Provision of a panel board for fixing communication equipment, File rack, lights, Beacon light, siren, PA system, PTZ Camera mounted on pneumatically operated mast of sufficient height, Video Conferencing System, Real time Video Streaming with Storage, Handy cams, Refrigerator, Water dispenser, LED TV(video wall) and a detachable LED board at rear side of the vehicle.


Scope of supply also includes the delivery of the fully fabricated vehicle at Cochin International airport, testing, training of purchaser’s personnel, commissioning and handing over the vehicle at Cochin International Airport.


The chassis selected shall be of 2018 make and should be of internationally reputed chassis manufacturers such as as Ashok Leyland, Tata, Eicher, SML. The chassis selected shall have high performance, well suited for special demands of Mobile Command Post Unit with a minimum wheel base of not less than 4500mm. Chassis shall be come with a six cylinder, turbo charged engine and it shall have not less than 160 HP. Engine should meet Bharat stage IV emission standards or above. The chassis cab shall come with air condition. The brake system of the truck shall be ABS assisted braking system. For those supplying with PTO driven power generator, the chassis shall come with fully vibration free, original chassis manufacturers approved PTO (power take off) for built in power generator drive.(This is not applicable for those supplying an individual DG set for power generation)

Rear Compartment:

The rear compartment should be designed with heat and sound insulated panels with furniture and equipments like conference table, push back chair, interior lights, video wall, integrated communication system, PA system, refrigerator, CCTV cameras, pneumatic telescopic mounted thermal cameras, storage lockers etc.

Retractable awning canopy of a reputed brand make should be attached to both sides of the rear compartment.

Power Take off/ Diesel Generator:

PTO driven 20 KVA Power Generator (driven by chassis engine) mounted inside the chassis frame ensuring a vibration free suspension. OR a separate 20 KVA Gen set should be mounted on the rear side of the cabin in a separate compartment with sufficient load capacity to power all the items specified in the tender.

Drivers Cabin:

The cabin shall come with one fully air suspended driver seat, Co-driver seat. The cabin must be insulated against noise, vibration and extreme temperatures.

Change Over Switch:

Supply from generator should be taken through an Automatic Changeover switch with provision to connect alternate power source. Should take the main power if it is available else, it should automatically switch to Generator power.

Battery Charging:

230V externally powered auto disconnected trickle charging provision for charging batteries on-board, starter battery and UPS batteries shall be provide with the vehicle .

LED Light Mast, Pneumatic Extendable CCTV camera & Thermal Camera:

An Electro mechanical operated LED light shall come with pneumatically extendible and retractable mast, mounted in the superstructure, controlled via wireless control panel.


One no. thermal camera, mounted on a telescopic pole.


Hi-speed wall mount pan/tilt/zoom color dome wdr day night analog or ip camera with CCTV management software

Body Alternation work:

The superstructure windows shall be modified as single length viewing window panel with retractable sliding window curtains over (mechanical/electrical operated). This also include painting and  other alteration work as specified in the tender condition.


Delivery period:

Ready for factory acceptance test in 07 (Seven)  months from the date of acceptance of firm purchase order.

Estimated Cost

Rs. 2 Crores

Last date of submission of EoI

20th June 2018

Date of Tender Sale

03/07/2018 to 05/07/2018

Cost of Tender Document

Rs. 1,000/- including GST

(Rs. 200 Extra to send through post)

Last date of Tender Submission

11th July 2018

Time and Date of opening Technical Bid

1500 hrs on 11th July 2018

Earnest Money Deposit

Rs. 5,00,000/- (Rupees five lakhs)


Interested firms may express their interest by submitting the application along with proof of relevant documents to prove their eligibility on or before 20th June 2018 to The Managing Director, Cochin International Airport Ltd., Kochi Airport P.O, Ernakulam (Dist), Kerala – 683 111,  India.  Tender documents will be issued on payment of Rs. 1,000/- (Rs. 200/- extra to send through post) only to those who meet the following criteria:




1)    The tenderer should have minimum 5 years of experience in modification of vehicle and custom designing it into Mobile Command post or any other kind of specialized vehicle equipped with electronics, CCTV and communication equipment. Purchase Orders for the supplied vehicles shall be submitted as a proof.


2)    The tenderer must have successfully delivered at least 3 numbers of similar vehicles or shall have executed single order for specialized vehicles worth at least 2 crore in total to any of the international airport or a government agency in the immediate last 7years from January 2018. Attested copy of the client certificate for satisfactory completion of the work shall be submitted.


3)    The Annual turn over to the tune of Rs. 50 Crores, in all the three preceding years ending on 31/03/2018. (Audited financial statement for the last 03 years should be produced).


Documents to be attached with the Expression of Interest

i)           Profile of the Agency submitting Expression of Interest (EoI).

ii)          The Products offered along with version and guarantee specified.

iii)        Technical Details of all the products offered. (Detailed technical specification, brochures and documents including the type of chassis used, details of power take off system, generator make and spec, details of camera, PA system, etc along with product guarantee of each must be included with EoI).

iv)        List of Client to whom the Equipment was supplied in the last 5 years. It should contain name of the agency to whom it was supplied and the Name & Quantity of items supplied, year of supply, and contact person of the purchaser. Purchase Orders for the supplied vehicles shall be submitted as a proof.

v)          Attested copy of satisfactory certificates (Supply & Maintenance) from clients for equipment supplied as per clause No. 2 of Pre Qualification criteria shall be submitted.

vi)         The training facility offered.


vii)       Audited balance sheet showing turnover/profit & loss account of the OEM for the preceding three years shall be produced as proof of financial performance of the manufacturing company.


Tender shall be issued only to those contractors who are found eligible after scrutiny of their applications. However, if it is found at a later date that the proof submitted for prequalification and issue of tender documents is found false, the tender submitted by such firms will be summarily rejected at any time.


Cochin International Airport reserves the right to change the prequalifying criteria at their discretion and to accept or reject any or all tenders without assigning any reason thereof.


Applicants may request any clarifications on the call for Expression of Interest and shall be submit in English via e-mail to vishnuvasudevan@cial.aero, with a copy to arff@cial.aero.


Managing Director

  Cochin, Kerala
  +91 484 2610115
  +91 484 2610012
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