Cochin International Airport

TENDER NOTICE

COCHIN INTERNATIONAL AIRPORT LIMITED

Sealed item rate tenders are invited from reputed agencies/individuals for providing hired vehicle services on a monthly hire basis. The particulars of the tender are as follows:

Tender Reference	CIAL/COML/ADMN&PUR118/2025/01 dated 11^th February 2025
Authority Inviting the Tender	Cochin International Airport Limited (CIAL)
Name of the Tender	Tender for Providing Hired Vehicle Services to CIAL
Details of Vehicles to be hired	Mahindra Bolero Maxx Truck Pickup-1 No. for use by CISF (Covered Vehicle)	Maximum Km: 3500 km and 24x7 operation on all days
	Sedan Vehicle-1 No. with driver for CIAL Permitted vehicles: Dzire/Amaze/Verna	Maximum Km: 1500 km and 12 hr operation, six days a week
Vehicle type	Vehicle must not be older than one year prior to the date of publishing the tender.
Contract Tenure	4 years
Cost of Tender Document	Rs. 250/- (Two Hundred Fifty only) per vehicle
Earnest Money Deposit (EMD)	Rs. 25,000 /- (Twenty-Five Thousand Only) per vehicle
Last Date for Submission of Tenders	1500 Hrs on 5^th March 2025
Date of Opening of Tender	1530 Hrs on 5^th March 2025
Authority for Acceptance and /or Rejection of Tenders	Managing Director, Cochin International Airport Limited
Office to which application for tender is to be submitted, tender documents to be collected and tender bid submitted	Office of DGM(Commercial) Cochin International Airport Ltd. Kochi Airport P.O. Ernakulam – 683111, Kerala

Note

The minimum contract period for vehicle operation shall be Twelve months.
The agency should serve advance notice of a minimum of 3 months before requesting for termination of contract.
Only vehicles with permits of Tourist/ Commercial are allowed to run during this contract period.
No change in the contract amount will be permitted even if there is any fluctuation in the fuel price during the contract period.
The vehicle shall be made available as required by CIAL, including for usage beyond the specified kilometres/extra hours. Payment for excess kilometres or additional hours will be made as per the rates indicated in the tender.
Reconciliation of the total kilometres covered will be carried out at the end of every three months’ contract period to account for any excess kilometres. Additional charges will only be paid if the total kilometres driven for duty exceed the cumulative contractual kilometres for the three-month period.
The successful bidder must ensure that the vehicle is used exclusively for the scope of work envisaged in this tender document. When the vehicle is not in operation, it should be parked in CIAL or as authorized by the Officer-in-charge of CIAL.

Tender document is available from 11.02.2025 to 04.03.2025 from CIAL Commercial Department on payment of Tender document cost of Rs. 250/- (per vehicle). Tender submissions will be accepted till 05.03.2025 3:00 PM and bids will be opened at 3:30 PM on the same day.

For further details contact the Office of DGM(Commercial), Cochin International Airport Limited, Kochi Airport PO, Ernakulam, Kerala – 683111. Phone: 0484-2610115 Extn: 2254, email: [email protected]

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