Tenders

CIAL INFRASTRUCTURES LTD.

(Subsidiary of Cochin International Airport Ltd.)

NOTICE INVITING TENDER

Tender No: CIL/SPV/PAY/GEN/2024-25/02

NAME OF WORK: “Security Services for 12 MWp Solar PV Plant at Ettukudukka, Payyannur”

CIAL Infrastructures Ltd., (hereinafter referred to as ‘CIL’), a wholly owned subsidiary of Cochin International Airport Ltd., who is the developer of the 12 MWp Solar Power Plant Site at Payyannur, proposes to entrust the security services for the Solar PV Plant to a competent agency. The plant is located at Kinarumukku, Ettukkudukka, Alappadamba Panchayath, near Payyannur, Kannur District. CIL now invites sealed tender under two-bid system from eligible agencies for the subject work.

SCOPE OF WORK:

The scope of services broadly includes, but not restricted to the following:

1. The agency shall provide security services at the 12 MWp Solar PV Plant at Ettukudukka and should ensure protection of the personnel & property, prevent trespass in the assigned area and perform watch and ward functions including patrolling during day time throughout the plant premises to prevent the entry of stray dogs, cattle, anti-social elements, unauthorized persons and vehicles into the said premises.
2. Periphery Surveillance of the Solar plant through CCTV cameras to prevent unauthorized access and any intrusions into the premises.
3. Maintenance of Entry Registers for Plant staffs, labourers, Vehicle and Material Movement through the entry gates.
4. Ensuring Safe Custody of items registered in security store book including keys, spares etc.

ELIGIBILITY CRITERIA:

Agencies fulfilling the following requirements shall be eligible for pre-qualification:

1. Bidder shall be in the field of security services for more than 2 years as on the date of tender notice. PSARA License issued by Govt of Kerala to engage in the business of private security agency in the state of Kerala, shall be submitted as proof for the same.
2. Bidder shall have sufficient experience in executing similar work. The agency should have provided minimum 2 security services, each with at least 6 security staffs within last 2 years as on the date of tender notice. Work Order issued to the agency by any institution within the last 2 years, shall be submitted as proof for the same.
3. The bidder should have a valid PF as well as ESI registration. Relevant registration documents shall be submitted as proof of the same.

DATES FOR ISSUE OF BID DOCUMENT: 

Interested bidders shall submit a request for issue of tender document (by Email or hard copy) latest by 3^rd April 2025, 5.00 PM. The bid documents consisting of conditions, specifications, schedule(s) of quantities will be issued from 21^st March 2025 to 03^rd April 2025 by EMAIL OR the bidders can collect the hard copy of the bid documents during working hours from the Administrative Office of CIAL Infrastructures Limited., at CIAL Museum Complex, Nedumbasserry, Ernakulam – 683 111.

PERIOD OF CONTRACT:

The period of contract shall be 3 years from the site hand over date after issue of work order to the successful tenderer.

COST OF THE BID DOCUMENT:

The cost of the Bid document to be issued to the bidders is Rs. 590 /- (Cost of the bid document -Rs.500 + GST@18%- Rs.90/-). The cost of bid documents, as applicable, shall be remitted as cash/E-transfer /DD drawn in favour of CIAL Infrastructures Ltd., payable at Ernakulam.

EARNEST MONEY DEPOSIT:

Bids shall be submitted along with an EMD of Rs.10,000.00 (Rupees Ten Thousand Only) in the form of a Demand Draft drawn in favour of CIAL Infrastructures Ltd., payable at Ernakulam.

SUBMISSION OF BIDS:

The tender shall be submitted under two-bid system (Pre-qualification Bid and Price Bid). Tender documents are to be submitted in two envelopes viz: No.1 - Pre-qualification documents and No. 2 – Price Bid. The details of documents to be submitted with each envelope are given below.

A.      Envelope No.1 (Pre- qualification Bid)

Envelope No-1 shall contain the following documents;

1. Earnest Money Deposit (EMD) as specified above
2. Documentary proof for experience of the agency in the relevant field for more than 2 years as specified in the Eligibility criteria – ( a ) mentioned above.
3. Documentary proof for experience of the agency in the similar work as specified in the Eligibility criteria – ( b ) mentioned above.
4. Copies of PF and ESI Registration Certificates as specified in the Eligibility criteria – ( c ) mentioned above.
5. Authority letter in original or attested by notary not more than one year old of the firm/tenderer in favour of the person who has signed the tender documents with telephone no. and complete postal address

B. Envelope Marked – 2 (Price Bid)

Bid document in complete duly filled and signed by the Authorized Signatory on all pages.

Both these envelopes shall be enclosed in a bigger envelope super-scribed as “Security Services for 12 MWp Solar PV Plant at Ettukudukka, Payyannur” and submit at the office of CIAL Infrastructures Ltd, CIAL Museum Complex, Near CIASL Academy, Kochi Airport P.O., Ernakulam, Kerala – 683111 on or before 15.00 hours on 04^th April 2025.

OPENING OF BIDS:

Envelope No.1 containing the EMD and pre-qualification documents shall be opened first at 15.30 hours on 04^th April 2025.

Price Bids (Envelope No.2) of only those pre-qualified bidders shall be opened subsequently. Envelope – 2 of those bidders who do not qualify as per the prescribed eligibility criteria shall be returned unopened. The bidders are therefore advised to strictly go through all the tender conditions and enclose all the required documents to prove their credentials for pre-qualification as per the prescribed eligibility criteria in Envelope No.1, failing which their bids are liable to be rejected.