PRE-QUALIFICATION FOR DEVELOPMENT, OPERATION & MANAGEMENT OF CAR PARKING FACILITIES AT COCHIN INTERNATIONAL AIRPORT
Tender Number CIAL/COML/LIC 26/2023
1 INTRODUCTION
1.1 Pre-Qualification documents are invited on behalf of Cochin International Airport Limited (CIAL) for the license for Development, Operations & Management of car parking facilities in front of the International Terminal, Domestic Terminal and Cargo Terminals at Cochin International Airport Nedumbassery, Ernakulum District, Kerala. The exact date and time of commencement will be indicated in the Tender document.
1.2 The car park area in front of the terminals is capable of holding around 2200 cars at one time. CIAL wishes to entrust the contract for Development, Operations & Management of car parking to a professionally run organization that will provide and invest on new Technologies with exceptional seamless customer experience at par with global standards and elevate the overall parking experience of both passengers and visitors to the airport.
1.3 The scope of the Bidder is to Enable, Finance, Develop, Operate, Manage, including handling of financial transactions and maintain the Parking Facilities as per the guidelines/instructions/approvals provided by CIAL from time to time.
1.4 CIAL invites experienced car parking management agencies to implement technology driven smart parking solutions at their cost in the Car parking area which should minimize the time spent in servicing each customer not exceeding more than 8 seconds for each transaction which should basically include (indicative and non-exhaustive);
· Parking Management Systems (PMS)
· Parking Guidance System (PGS)
· Integration with FastTag, RFID, UPI or any other digital wallet system(as per feasibility assessment)
· Automatic Number Plate Reader- Concept & Use cases.
· Pay-on-foot Stations
· Manual exit stations
· Automatic Number plate reader integrated with ticketing system
· Lane designed with various user cases
· Data management, BI & analytics
· Functionalities of Parking Management Centre/ Central Control & Command Centre
· Promotion & Marketing of Parking Facility
· UI/ UX – Prototype of the app
· Infrastructural requirements like networking, Civil works, signages
1.5 This will be a two-stage system wherein in the first stage, interested eligible agencies need to apply for pre-qualification with relevant documents. Pre-qualified agencies will be asked to give a presentation on their planned digital technological development, its implementation and operation methodology. In the final stage, tender document will be issued to pre-qualified agencies and financial evaluation will be carried out as per the terms of the Tender document.
1.6 To participate in the tender process the agency should meet the following Technical eligibility criteria:- For the purpose of pre-qualification, the bidder shall be evaluated against the Technical Bid Evaluation Criteria as mention in the Clause below with respective weightage, as given in the document. The Total Technical Score will be calculated out of 100 Marks. The Bidder has to score minimum 70% marks out of total 100 Marks to pre-qualify themselves for the tender for Development, Operations & Management of car parking facilities at CIAL.
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SL NO
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CRITERIA
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TECHNICAL EVALUATION CRITERIA
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MAXIMUM MARKS
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1
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Financial Capability
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Average Annual Turnover of the Applicant/ any of the Consortium Members (in case of Consortium) in any 3 financial years out of the last 5 years, (2017-18, 2018-19, 2019-20, 2020-21, 2021-22) from
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20
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(i) Management/ Operation of Parking with at least 1000 car parking in Metro Rail Stations/ Railway Stations /shopping malls/Hospitals ; or
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(ii) Parking Integration System; or
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(iii) Management/ Operations of Airport(s) parking with at least 1000 car parking spaces
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(i) Average annual Turnover of INR 10 Cr. - 14 marks
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(ii) For every extra annual turnover of INR 1 Cr - 1 mark subject to a maximum of 3 marks
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(iii) Average Annual turnover of Rs.15 Cr and above - 20 marks
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2
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Experience
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80
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2.a
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Managing/ Operating Parking Slots
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The Applicant or any of its consortium member (Conforming to clause in this document) should have completed Operation & Management/ or currently operating and managing lots having at least 1000 car parking (considering all parking lots with the Company ) for a period of minimum 3 years: 37.5 marks
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45
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For Operation & Management of each additional 500 car parking for a minimum 3 years: 2.5 marks subject to maximum of 7.5 marks
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2.b
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Installation, Management & Operation of Smart Parking Solutions of minimum of 500 car parking capacity for minimum 1year period
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The Applicant or any of its consortium member should have implemented Smart Parking solutions for Parking Projects having minimum 500 car parking capacity - 21 marks
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30
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For Operation & Maintenance of each additional 500 car parking for minimum 1 years: 3 marks subject to maximum of 9 marks
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2.c
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Experience: Mobile App/ portal for Parking Management & Booking
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The Applicant or any of its consortium member should have developed the mobile app/ web portal which is in use for Smart Parking showing real-time availability of parking slots, online payment options, options for pre-booking of parking slots
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5
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TOTAL MARKS
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100
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1.7 Pre-qualified agencies on a later date need to submit a presentation covering the below two specification in the order given below.
1.7.1 COMPANY PROFILE & MANAGEMENT STRATEGY
· Number of years in business
· Number of sites & installations of business
· Size of the business
· Recommendation letters for the existing and previous clients
· Corporate HQ Structure / Leadership Team / Org Structure
· Proposed Man power structure & Staffing plans
· Marketing Plans
1.7.2 OPERATIONS STRATEGY PROPOSED FOR CIAL
All operations strategy elements which are required to incorporate the impact of integration of digital / technology implementation:
Digital technology implementation plan
i. Roadmap for technology implementation in Parking facilities and services with timelines.
ii. Building Blocks of the online reservation platform for the various services being offered under the PGS, PMS, VMS and other features such as Value-added services e.g., Find my car etc.,
iii. Description of technology elements to be employed at various parking facilities including the beneficial impact of the same on cost and customer experience.
iv. Some of the technologies (indicative and non-exhaustive) include:
1. Parking Management Systems (PMS)
2. Parking Guidance System (PGS)
3. Parking Slot Counting System
4. Integration with Fast Tag, RFID, UPI or any other digital wallet system
5. Automatic Number Plate Reader integration with ticketing system -Concept & Use cases.
6. Pay-on-foot technology & design
7. Manual Pay Stations at exits – Technology
v. Automated Entry and Exit- Automated lanes, Hybrid lanes & cash lanes, strategy to be defined for entry and exits for all parking areas.
vi. Data management, BI & analytics
vii. Functionalities of Parking Management Centre/ Central Control & Command Centre
viii. UI/ UX – Prototype of the app and the solution architecture
ix. Online reservation and payments
x. Technical presentation on how to manage the system at CIAL taking into consideration the Car park policies at CIAL such as the 10-minute free rule etc
xi. Customized BOQ for implementation of above technologies
1.8 List of Documents to be submitted for Pre-Qualification
· Basic Details of the Bidder including details of consortium partners if any
· PAN Card copy
· GST registration copy
· Copy of relevant Firm/Company/Institution Registration/ Incorporation certificates
· The last 5-year audited P&L, balance sheets, income statement, cash flow statement of the Bidder/Company (or of each member of the Consortium). In the event such an audited financial statement includes the revenue from other streams, a separate turnover certificate from the statutory auditor shall be furnished specifically covering all verticals.
· Experience Certificates from Airports/ Metro Rail Stations/ Railway Stations /shopping malls/providing bidders minimum experience and minimum number of Parking Installations / Facilities required.
· Experience certificate for Installation, Management & Operation of Smart Parking Solutions.
· Experience certificate in Development of Mobile App/ portal for Parking Management & Booking
· Shareholding Pattern of the Bidding company/members of the Consortium.
· List of Directors of the Bidding company/members of the Consortium.
· Attested copy of Letter of Authorization/Power of Attorney for the person signing and submitting the documents on behalf of the Bidder.
· Copy of MOU/Agreement between the consortium members
1.9 The Bidder may be a single entity (which may be a natural person, private entity, government-owned entity etc.) or a group of at maximum of three entities (Consortium) coming together to perform and manage the Parking Facilities with a formal intent to enter into an agreement or under an existing agreement to form a Consortium. A Consortium shall be eligible for consideration subject to the conditions set out in this document. The proposal should be submitted either singly, or through the authorised Lead Member of the Consortium. No Bidder shall submit more than one Proposal.
1.10 The Bidders may form a consortium (a group of maximum three (3) entities) to achieve the expertise, skill and resources, required to operate parking facilities at the Airport. The agreement between consortium members shall clearly outline the legal set-up, the ownership structure of the consortium as well as the decision mechanisms within the consortium. It shall also indicate the financial and personnel contribution of each of the consortium partners. A consortium partner needs to have at least forty percent (40%) ownership in the consortium in order to have its experience taken into account while evaluating the Proposal. The Proposal has to include a binding commitment of the authorised persons of each consortium partner for the proposed consortium and for the Proposal itself.
1.11 The Bidders in such Consortium do hereby undertake to be jointly and severally responsible for all obligations and liabilities relating to the concession and in accordance with the terms of this pre-qualification document and the Bidding Documents, till such time as the commercial operations of the Parking Facilities are achieved under and in accordance with the Agreement, which shall comprise of the detailed terms and conditions.
1.12 The Bidder hereby undertakes that in the event the Consortium is declared the Successful Bidder pursuant to this RFP, it shall incorporate a special Purpose vehicle (SPV) under the Indian Companies Act for entering into an Agreement with CIAL and for performing all its obligations as the Successful Bidder, as indicated by CIAL.
1.13 Change in Ownership/Constitution of the Consortium: All the members of the Consortium agree that any change in the composition of the Consortium shall not be permitted by CIAL after the submission of the Bid until the end of the term of the Agreement.
1.14 In case of a Consortium, below details of each shareholder of the proposed consortium are to be provided:
- Name of Agency
- Place of incorporation
- Ultimate controlling beneficiary
- Ownership percentage in the proposed consortium and letter of commitment to take-up the proposed shareholding
- Lines of authority and means of co-ordinating the members of the proposed consortium. The members of the Consortium shall nominate and authorise a Lead Member to represent each such member of the Consortium in this tender process subsequent to the submission of the Proposal and until the execution of the Novation Agreement. The Proposal shall be signed by the duly authorised signatory of each member of the Consortium, and shall be legally binding on all the members of the Consortium
- Information regarding any known rights, obligations or intentions of any person to acquire or dispose of any shareholding or any shareholder rights in the proposed consortium
- Copy of MoU, which shall inter alia, convey their undertaking to form a JVC with shareholding commitments explicitly stated. These shareholding commitments will be reflected in the Agreement and any change therein will only be permitted with the prior written approval of CIAL. The MoU shall communicate the willingness of the Consortium to subsequently carry out all the obligations as the Bidder in terms of the Agreement, in the event the contract is awarded to the Consortium. The MoU shall also clearly outline the proposed roles and responsibilities of each member thereof at each stage, as well as clearly outline the legal set-up, the ownership structure of the JVC and the decision mechanisms between the members of the Consortium and within the JVC
- Each member of the Consortium shall be jointly and severally liable towards the performance of Activity at the Parking Facilities, in accordance with the terms of the Agreement, and an undertaking to this effect shall be incorporated in the MoU.
Last date submission of sealed Pre – Qualification document will be 22nd February 2023 up to 1700 Hrs. Pre-Qualification document addressed to the Managing Director of CIAL should be submitted to the Office of General Manager (Commercial). Document should have the address of the bidder clearly written / typed on the cover.
For further details contact, Mr. Joseph Peter Painunkal, General Manager (Commercial), Commercial Department, Cochin International Airport Limited, Kochi Airport PO, Ernakulam, Kerala – 683111. Phone: 9539701512, 0484 2610115 Ext: 3507/2619, E-mail: [email protected] / [email protected]