Tenders

TENDER FOR OPERATING RETAIL OUTLET AT CITYSIDE COURTYARD OF DOMESTIC TERMINAL OF CIAL

 

Commencement date of Tender	Last Date & Time For Receipt of Bid in CIAL Commercial Department	Date and Time of Opening the Bid
13.12.2024	06.01.2025,1400Hrs	06.01.2025,1500Hrs

 

1. 1. Cochin International Airport has its International Terminal (T3) spread across 15 Lakhs Sft and its Domestic terminal (T1) with an area of over 6 lakh square feet to meet its ever-growing passenger growth. The total passenger movements for the calendar year 2023-24 were over 10.5 million.

 

1. 2. CIAL intends to tender a retail outlet space measuring around 550 square feet in the courtyard area in front of the Domestic Terminal. The retail outlet is located just opposite the domestic arrival gate, offering a prime vantage point that ensures visibility to both arriving and departing passengers, while also being easily accessible to airport greeters and visitors. This space is part of the courtyard area, which will feature restaurants alongside a common seating area, creating a vibrant and welcoming environment for all.

 

1. 3. The Bidder shall use the Location for the sole purpose of setting up, operating, maintaining and managing the Retail Outlet and providing the Services in accordance with the provisions of the tender and Agreement to be executed, during the License Term. Bidder should ensure that the Retail Outlet are designed, set up, developed, operated, maintained and managed as per standards in line with the image envisaged for the Airport by CIAL and in accordance with the Retail Concepts and the Retail Categories.

 

1. 4. The retail outlet, with a carpet area of approximately 550 sq. ft., will be handed over by CIAL on an "as-is where-is" basis, with walls, flooring, ceiling, general lighting, and air-conditioning provided. Utilities like water, electricity, and drainage will be available, but all utility costs will be borne by the Licensee, who will also be responsible for renovation, maintenance, and additional space needs. Before commencing construction, the Licensee must submit design and layout plans to CIAL for approval, incorporating any suggested modifications.

 

1. 5. Period of License

 

The period of License is for 5 years. The date of commencement of the License would be as mentioned by CIAL in its firm allotment letter.  

 

1. 6. Category and Area

 

CIAL proposes either of the below mentioned retail category at the location

 

• • Packaged sweets and confectionery; or
  • Dry Fruits; or
  • Toys.

The bidders may bid for any one of the categories which the bidder shall specify in the tender document submitted.

Monthly Minimum Guarantee:                              Rs.1.5 Lakhs

Minimum Revenue Share Percentage:                  20 %.

2. THE TENDERING PROCESS
   1. The tender document will be issued on payment of Rs 2360/-(nonrefundable) by Online transfer/Cash/ demand draft favoring Cochin International Airport Ltd, Payable at Ernakulam on any working day between 9.30 hours to 16.00 hours (IST) from 13^th December 2024 and up to 03^rd January 2025 from the Commercial department of Cochin International Airport Ltd. The last date and time for submission of bids shall be 14.00 hours on 07^th January 2025 respective shop numbers. Tenders will be opened in the presence of available bidders on the same day at 1430 Hrs. If the bidder wishes to use the soft copy version of the tender document for printing the bid documents, they shall submit tender document fees of Rs.2360/- by bank transfer and obtain the PDF copy duly sealed by CIAL on all pages by e-mail. The bidder may print this PDF and submit the tender.  

 

2.2     Eligibility criteria

 

Agencies meeting the following eligibility criteria may participate in this tender.

1. Agencies with Bonafide manufacturing/retail business experience of not less than 2 years in the packaged foods sector (specifically in sweets, and confectionery, or related categories as mentioned in clause 1.6), with an annual turnover of not less than INR 2 Crores (in the specified category for which bids are submitted) in any of the last five financial years.

OR

2. Any concessionaire with an annual turnover of not less than INR 50 Crores in any one of the last five financial years, from airport retail business, may participate in this tender, provided they offer internationally recognized brands or established Indian brands. An Indian brand will be considered recognized if it is present at airports or in major malls in India (Major malls will be defined as those with at least 500,000 sq. ft. of retail space).

 

 

 The criteria set forth in clause 2.2 shall be referred to as Eligibility Criteria.

 

* Certificate from Chartered accountant to prove Rs.2 crores turnover in the bidder’s particular category if the bidder is dealing in multiple categories.

 

1. 3. The tender shall be accompanied by an Earnest Money Deposit (EMD) of Rs.2,00,000/- (Rupees Two Lakhs only), in the form of Demand Draft favouring “Cochin International Airport Limited” payable at Ernakulam/ Nedumbassery.  The tenders without Earnest Money Deposit shall be summarily rejected.

 

1. 4. The tender shall be in a two envelopes system. Tenders shall be submitted in two separate sealed covers (Cover 1 and Cover 2) as given below, super scribing the Cover No. as " Tender for Operat­ing Retail outlet at the cityside courtyard of domestic terminal at CIAL”, with the address of the accepting authority and address of the bidder clearly written / typed on the cover.

 

0. 5. Cover 1.  This cover must contain the following: -
1. General Information regarding the product category including operational experience – Annexure I
2. Unconditional Acceptance Letter – Annexure III
3. EMD of Rs 2 Lakhs in the form of Demand Draft
4. Copy of GST Registration and PAN card
5. Copy Certificate of Incorporation/Partnership deed
6. Audited balance sheet for the last 5 financial years.
7. Documents to prove the 2-year experience in the category of the bidder (Client Experience certificate/Agreement copy).
8. Certificate from Chartered accountant to prove 2 Crores/ 50 Crore turnover in bidder’s particular category if the bidder is dealing in multiple categories. 

 

0. 6. Cover 2.  This cover must contain the following: -
1. Financial quote in the prescribed Bid form (Annexure –II)
2. The tender document with all pages duly sealed & signed by the bidder.

3. AWARD PROCESS
   1. Business Model

 

3.1.1     The bidder shall quote for both the minimum monthly guarantee and revenue share percentage offered to CIAL. The minimum monthly guaranteed amount and the revenue share percentage quoted should be equal to or above specified in clause 1.6 above.

 

3.1.2     The bidders are required to quote the Minimum monthly license fee for the 1^st year. The License will be allotted to the bidder who quotes the highest monthly minimum guaranteed license fee for the 1st year to CIAL. There will be an annual compound escalation of 10 % on the quoted license fee every year.

 

3.1.3     In the event of more than one bidder quoting the same highest amount towards the monthly minimum guaranteed license fee for the retail outlet, then the license shall be awarded to the bidder that quotes the highest revenue share percentage to CIAL. 

 

1. 2. Interest Free Security Deposit

 3.2.1    In the event of making provisional allotment, the successful bidder shall deposit with CIAL, an Interest free security deposit (IFSD) equivalent to 10 (ten) months minimum guaranteed monthly license fee quoted for the first year. Out of the total security deposit, Rs.10 lakhs must be paid in the form of a Demand draft and balance in the form of bank guarantee (in CIALs format).  The Interest free security deposit (as mentioned above) shall be remitted within 30 days from the date of provisional allotment.

4. PAYMENTS TO CIAL

4.1.        Every month, the successful bidder has to pay the revenue share percentage quoted by him on actual monthly turnover or the minimum guarantee quoted by him, whichever is higher. The minimum guaranteed monthly license fee quoted shall be remitted in advance on or before the 10th day of each month irrespective of CIAL raising an invoice.

4.2         CIAL shall be at liberty to proceed against the Successful bidder who defaults on the payment of any amounts due to CIAL and recover the amounts with interest 18 % per annum from the due date.  Any expense towards legal or any other charges that may be incurred by CIAL on this account shall be liable to be realized from the Successful bidder.

 

For further details and Tender document contact Mr. Manoj P Joseph, DGM (Commercial) @ 9539701520 or 0484 2610115 (Extn: 2619), [email protected], [email protected]