Tender for appointment of an Agency for Operation & Management of CIAL Trade fair & Exhibition Centr

 Tender for appointment of an Agency for Operation & Management of CIAL Trade fair & Exhibition Centre.


The primary objective of this tender is to select an Agency for OPERATION & MANAGEMENT OF CIAL TRADE FAIR & EXHIBITION CENTRE. The selected bidder will enter into a license Agreement with CIAL and shall develop the CIAL Trade Fair & Exhibition Centre business using innovative marketing strategy. The Successful bidder shall market and conduct exhibitions, conferences, social functions ensuring conditions and rules agreed upon are complied with. The successful bidder shall pay a Monthly License fee to CIAL as per the tender conditions.


To be eligible to participate in the tender, the bidders must meet the following eligibility criteria


(1)  Catering companies or hotels with at least four-star classification and having a turnover of not less than 10 crores in any one of the last five years.


(2)  The agency should have experience in operating a convention/banqueting facility of at least 15000 sq feet.


(3)  The agency or its promoters should not have any case pending for any illegal activity  


Other Details


Period of License:                     5 years


Minimum Bid amount for

Monthly License fee:                25 Lakhs


Security Deposit:                     1.5 Crores out of which 25 lakhs will be cash deposit and balance 1.25 crores will be Bank Guarantee


EMD :                                      10 Lakhs


Business Model:                      License will be allotted to the bidder who offers highest monthly license fee to CIAL. 


Licensed Premises:                   An area admeasuring approximately 5 Acres of Land inside the wall/fenced area with one standalone building measuring 3500 Sqm in the ground floor and 500 Sqm in the first floor, which includes Main hall, meeting hall, conference room, change room, Electrical rooms, AHU rooms,  hand wash areas, wash rooms, underground & overhead water tanks, Stage, False Ceiling, Electrical utilities & panel rooms, Sound Systems, Firefighting systems, CCTV systems etc inside the building  and DG room & Security gate huts outside the building which can accommodate approximately 400 car parking, which shall be provided to the successful bidder for undertaking Operations and Management of CIAL Trade Fair & Exhibition Centre.


Maintenance & Up keep:         Annual Maintenance of Fire Fighting equipment, Electrical Panel Board, DG and Air conditioning systems shall be the responsibility of CIAL. All other maintenance and expenses towards daily operations shall be responsibility of the successful bidder including housekeeping, security, Electrical & Plumbing, minor maintenance, replacement of faulty fixtures/ fittings, landscape maintenance, etc.


                                                The Successful bidder may improve the interiors of the trade fair centre at their cost subject to approval of CIAL. Any additional structure which is permanent in nature has to be erected only with the approval of CIAL


Utility Charges:                       The Successful Bidder shall pay for the usage charges for electricity and water.


Mobilisation Time:                   90 Days from date of provisional allotment.


Last date of Submission of sealed tender to be received on or before 1430 HRS on 14th September 2022. For Further Details, site visits and tender document please contact Mr. Joseph Peter, General Manager (Commercial) @ 9539701512 / 0484 2610115 (Extn 3507, 2619) or George Elanjickal @ 9961401104.

  Cochin, Kerala
  (+91) 484 2610115, 484 3053000, 484 3053300
  +91 484 2610012
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